BY-LAWS

of

THE ALUMNI CONNECTION

 

ARTICLE I – Name and Affiliations

Section 1: The name of this non-profit association shall be The Alumni Connection of the Landscape Architecture Program UCLA Extension (hereafter known as the Association.)

Section 2: The Alumni Connection is the alumni association of the Landscape Architecture Program at University of California Los Angeles, Extension (known hereafter as the Program.)

 

ARTICLE II – Objectives

Section 1: The Association is organized exclusively for alumni/professional/student liaison, charitable, and educational purposes.

Section 2: The Association will help build the Program’s professional voice, standing, and value, thereby improving the opportunities within the job market while educating the public about landscape architecture and the Program.

Section 3: The Association will act to become a conduit and network between and with the profession, Program, students, and alumni.

Section 4: The Association will establish and present the Alumni Connection Award to be presented to a certificate candidate(s) in recognition of outstanding achievement.

Section 5: No act or thing shall be done by the Association that contemplates pecuniary gain or profit to any of the Members of this Association.

Section 6: No substantial part of the activities of the Association shall engage in propaganda or otherwise attempt to influence legislation.   The mission of the Association is not political and precludes the Association from forming an opinion or taking a stand on political issues or legislation that may be relevant to its objectives and/or the profession of landscape architecture. The Association shall not participate in any political campaign on behalf of any candidate for public office.  The Association shall not engage in any other activities not in the furtherance of its stated purposes.

 

ARTICLE III – Membership and Dues

The Association year begins July 1 and ends June 30.

Membership is open to anyone who is interested in the purposes for which this association was formed.  The annual dues must accompany each application.

Membership categories are as follows:

  • Full Members are graduates of the Program.  Annual dues for Full Members are $25.00.
  • Associate Members include anyone who was an instructor, Guidance Committee Member or graduates of the Landscape Architecture Program at University of California at Irvine, Extension. Annual dues for Associate Members are $25.00.
  • Affiliate Members includes a non-active certificate candidates, California State Polytechnic graduates and students, or any other person who is interested in the goals of the Association, but is not eligible for membership as a Member or Associate.  Candidates for affiliation must be approved by the Membership Application Committee.  Annual dues for Affiliate Members are $40.00.
  • Student Members include any active certificate candidate student.  Candidates for student membership must be approved by the Membership Application Committee.  Annual dues for Student Members are $10.00.
  • Honorary Members are persons who have performed notable service to the Association and the Landscape Architecture Program at UCLA Extension.  Honorary Membership is given to an individual by the Association. No Annual dues.

The annual dues for all membership categories are due and payable by June 30, for the upcoming year.

Members in good standing are current in their dues and have current and updated membership information on file with the Association. All members are eligible for discounts on events.

Voting Members shall be any Full Member in good standing.  A voting Member has the right to vote for the officers of the Association, amendments to the Constitution and By-laws, the levying of special assessments, and other business of the Association.

Full Members shall be eligible for discounts on Program classes.

Membership dues for each Full Member, Associate, Affiliate, or Student Member are payable to the Alumni Connection and submitted with the membership application or membership information update to the Vice-President-Membership.

An active Full Member is one that pays dues, attends meetings, and takes part in the activities of the association.  Active Full Members have the right to hold office.

Associate, Affiliate, and Student Members may not vote or hold office, but may be eligible to join committees.

 

ARTICLE IV — Meetings

Section 1: Board Meetings

All board meetings are open to all members of the Association.  Members interested in attending should notify the President.

Executive Board of Directors

  • Members: Executive Board of Directors shall be the elected officers: President, President-Elect, Vice President-Membership, Vice-President-Programs, Recording and Corresponding Secretaries, and Treasurer.
  • Time: The Executive Board of Directors shall meet at the call of the President to act on any emergency business that must be transacted, a quorum being present.
  • Quorum: One-third of the Executive Board of Directors shall constitute a quorum.
Board of Directors
  • Members: The Board of Directors shall be the elected officers and chairs of the Standing Committees.
  • Time: The Board of Directors shall meet three times per year, providing that a minimum of two weeks notice has been given to each member.
  • Quorum: One-third of the Board of Directors shall constitute a quorum.

Section 2:  General Meetings

  • Members:  All members may attend the general meetings.
  • Time:  The general meetings shall be held three times per year, with the first two meetings of the calendar year occurring prior to June during election (odd- numbered) years.
  • Quorum:  The quorum at a General Membership meeting shall consist of one-third of the voting membership. At the direction of the Board of Directors, voting may take place via mail, with one-third of the voting membership comprising a quorum.

At the direction of the Board of Directors, a mail-in proxy assignment may take place, with one-third of the voting membership comprising a quorum.

Voting on any action requiring a quorum may not take place if a quorum is not present.  The President may disband any meeting without a quorum, to permit determination of a quorum at the next general membership meeting.

Section 3: Special Meetings

  • Members: All members are eligible to attend Special Meetings.  The membership requires a notification of at least 48 hours in advance of any special meeting.
  • Time: Special meetings shall be called by either the President or three Board Members to address emergency issues or special needs, outside of regularly scheduled meetings.
  • Quorum: The quorum at a Special Meeting shall consist of one-third of the voting membership. At the direction of the Board of Directors, voting may take place via mail, with one-third of the voting membership comprising a quorum.

Voting on any action requiring a quorum may not take place if a quorum is not present.  The President may disband any meeting without a quorum, to permit determination of a quorum at the next general membership meeting.

Section 4: Majorities

Actions shall be based on a simple majority vote.

Section 5: Minutes

A full report of each Board Meeting, General Membership Meeting, and/or Special Meeting, including motions and actions, must be presented at the following Board Meeting or Membership Meeting, respectively.

The Recording Secretary shall keep minutes of all meetings, including motions and actions, and distribute copies to the appropriate recipients within six weeks of each meeting.

 

ARTICLE V — Officers

The officers shall be President, President-Elect, Vice-President Membership, Vice-President-Programs, Recording Secretary, Corresponding Secretary, and Treasurer.

The President may appoint a Parliamentarian-Advisor, or the Junior Past-President shall be the Parliamentarian.

In lieu of orally reading the meeting minutes, a committee of two Full Members who attended the meeting may be selected by the President to review and/or approve the minutes.

Officers shall assume their duties immediately following installation ceremonies.

Section 1: Vacancies

The President shall make appointments to fill vacancies in Committee Chairs, pending approval of the Board of Directors.

The Board of Directors or general membership may call for the removal of any Officer or Member, with just cause.  Such removal must be approved at a special meeting or at the next General Membership meeting.

Section 2: Qualification

Any active Member in good standing shall be eligible for office.

Section 3: Board of Directors

Board of Directors shall be the governing body of the Association. The Directors shall be the elected officers and chairs of the standing committees. It shall meet three times per year at such time and place as designated by the President, provided that a minimum of two weeks notice has been given to each member.  All board meetings are open to all members.  Members interested in attending should notify the President.

Executive Board shall be the elected officers: President, President-Elect, Vice-President-Membership, Vice-President-Programs, Recording and Corresponding Secretaries, and Treasurer.  The Executive Board shall meet at the call of the President to act on any emergency business that must be transacted, a quorum being present.

 

ARTICLE VI — Duties of Officers

The President presides at all meetings and shall appoint all Chairs with the approval of the Board, and shall be an Ex-Officio member of all committees, with the exception of the Nominating Committee.

The President-Elect works with the President and assists the President as needed. The President-Elect is the next term President. In addition, the President-Elect shall act as the student liaison and mentoring coordinator.

The Vice-President-Membership, in the absence of the President, shall perform the duties of the President or such duties as directed by the Board of Directors.

The Vice-President-Programs, in the absence of the President and Vice-President-Membership, shall perform the duties of the President or such duties as directed by the Board of Directors.

The Recording Secretary shall keep accurate minutes of all Board and General Meetings and report said minutes at the appropriate meetings.

The Corresponding Secretary shall conduct and file the correspondence of the Association and report said correspondence at the appropriate meetings.

The Treasurer shall be the custodian of the funds and shall pay bills as approved by the Board of Directors; make a monthly statement and prepare an annual report for audit; as well as file required financial statements and report said statement at the appropriate meetings. The annual budget shall be prepared by the Treasurer and presented to the Board of Directors at the first regular meeting of the fiscal year.  The annual audit shall be completed by July 31.  The President shall appoint a committee of no less than two members to audit and sign said financial report.  The report of the audit shall be presented to the Board of Directors at the next general membership meeting.

The Parliamentarian shall advise the President and Board on points of Parliamentary Law when necessary.  The Parliamentarian shall be familiar with and follow the Association By-laws and Roberts Rules of Order, Newly Revised.

 

ARTICLE VII – Committee Chairs  (Standing)

Chairs shall be appointed by the incoming President and approved by the Board at the Board of Directors meeting immediately prior to the installation of officers.  The chairs shall be presented to the general membership immediately following the installation of new officers.

 

ARTICLE VIII — Nominations and Elections

Elections shall be held in odd-numbered years; the term of office shall be two years.

A Nominating Committee of three members shall be nominated from the floor at the first meeting of the calendar year during odd-numbered years.  The Nominating Committee shall report to the membership the recommended slate of officers at the second meeting of the year; at which time nominations may be made from the floor.  Elections shall be held at that meeting or by mail, and shall be by written ballot, except when only one member is nominated for the office.

Majority vote shall elect.

Officers elected at the second meeting of the year shall be installed in June.

 

ARTICLE IX — Dissolution

In the event of the dissolution of The Alumni Connection, the alumni association of the Landscape Architecture Program at UCLA Extension, the Board of Directors shall, after paying or making provisions for the payment of all of the liabilities of the Association, dispose of all assets of the Association to an organization operating exclusively for charitable, educational, or scientific purposes, namely The Landscape Architecture Foundation.

 

ARTICLE X — Amendments

These By-laws may be amended by a majority vote at any meeting, provided that notice was given at the previous meeting.

 

Updated February, 2012